An office relocation checklist built around your work

Start your office relocation checklist with continuity

An office relocation checklist should protect the work that needs to continue while your belongings move. Begin with your team’s commitments, then choose a move sequence that gives those activities a workable setting. Packing is one part of the plan; readiness at the new office is another.

Imagine your team has a client presentation during the move period. Identify the files, equipment and connection the presentation needs, and decide where the team will work until those are ready at the new address. Give that activity its own owner so it is not lost among boxes and deliveries.

Link each move activity to its prerequisite

Write the move as a sequence of dependencies. Equipment delivery may depend on confirmed building entry and the approved receiving arrangement. Workstation setup may depend on furniture being in place. A team start may depend on a tested connection and the access method being ready for the people who need it.

Ask both the current and proposed provider about their actual handover processes. Record permitted move times, any requirements for movers and how the office condition will be documented. Keep a requested arrangement separate from a confirmed one. If a dependency is unresolved, give it a named owner and a next action.

Move information with the same care as equipment

List the records and contact details affected by the move, from supplier deliveries to the address shown in client instructions. Confirm that any proposed business-address use is permitted before changing public records. Choose when each update should take effect, rather than announcing a move that is still conditional.

For physical documents and devices, decide who packs them, who receives them and how the team knows they have arrived. Label items by their intended destination and keep the receiving list with the person coordinating that part of the move, so arrival can be checked before packing materials are cleared. Have the person responsible for your technology plan the transfer of equipment and access. The move sheet should make responsibility clear without collecting passwords or sensitive client information.

Define ready before inviting the team to start

Set a practical finish line: the agreed office is handed over, the required equipment is present and the team can carry out its essential work. Rehearse the activity that matters most before treating the move as finished. Keep any remaining defect or missing item with its owner and next step.

Use the blank dependency sheet to coordinate the sequence. For Figment Work Studios, enquire for pricing and mention your intended move period and any handover requirement that affects your start. Ask about the specific office and the move-in process before arranging deliveries.

Blank move dependency sheet

Use these headings for your own notes. Complete the blank cells from the particular proposal or your observations.

Keep the decision connected.

• Prepare the connection test
• Check access and receiving arrangements
• Explore Figment serviced offices