Personalising a serviced office for your team

Give personalising a serviced office a working purpose

Personalising a serviced office starts with what a change would help your team do. You might want to display current work, bring a useful piece of equipment or arrange furniture around a recurring activity. Describe that purpose first so the provider can discuss the particular office rather than a general decoration request.

Imagine a studio wants to review material samples and show clients its work. A movable display may serve that purpose, while a permanent installation raises different questions. Explore the simplest suitable arrangement with the provider before commissioning anything. The idea remains a proposal until the office, responsibility and permission are clear.

Work with the setting you are choosing

Ask which furniture and interior elements form part of the proposed office, then consider how your changes would sit beside them. Identify what could be moved by agreement and what needs to remain as arranged. A house photograph can inspire a conversation, but it does not establish permission to change the space shown.

If you want to bring art, plants or working objects, ask where they could be placed and who would look after them. Check any effect on circulation, shared space or routine services. The aim is a setting that supports your work and is straightforward for everyone responsible for the office to manage.

Agree the change, the work and the responsibility

For each proposal, record who supplies the item, who carries out any setup and who maintains it. Discuss power, fixing or equipment requirements before arranging installation. If a contractor is involved, ask what approval and access process would apply. Keep any price or timing subject to the actual agreement.

Company names and brand displays deserve their own conversation. Ask whether the proposed display is permitted, where it would sit and whether anyone else would see it from a shared or public area. Avoid preparing signage on the assumption that renting an office grants permission to display it anywhere in the house.

Plan how the change ends as well as how it begins

Before starting, ask what happens when you change the arrangement or leave the office. Record removal, storage and any agreed handover condition beside the installation plan. Knowing who owns that final step can make a modest personalisation easier to manage throughout your time in the space.

Use the proposal sheet to discuss each idea. A simple sketch or photograph of the proposed item can make the conversation clearer when its position or installation affects the layout. For Figment Work Studios, enquire for pricing and describe the change you have in mind, why it helps your work and whether it affects the layout or equipment. Ask what could be agreed for the specific office; no permission is implied by the existing house images.

Blank personalisation proposal sheet

Use these headings for your own notes. Complete the blank cells from the particular proposal or your observations.

Keep the decision connected.

• Understand setup responsibilities
• Check the proposed office package
• Explore the setting at Kongsi House